Guide for Storing and Sharing Video Files and Voiceover PowerPoint Files

Video files and voiceover PowerPoint files are larger files that can take up a lot of space. Blackboard courses have a finite amount of space before the maximum is reached. Faculty and students can use this guide for alternatives to uploading a large file directly to Blackboard.

  • OneDrive (Office 365) is the recommended tool for students.
  • Panopto is the recommended tool for faculty (for video files and voiceover PPT files converted to video).
  • For fully online courses, faculty work with an instructional designer. Your instructional designer will work with you to determine the best method for storing and sharing video files.

Faculty: Use the space in your Blackboard course efficiently with the Content Collection.
Learn about the Blackboard Content Collection with this short video.

Guide for Faculty and Students

A downloadable version of this guide is at the bottom of this page.

Tool Description For large files, best used for: Help and Resources
  • Office 365/OneDrive is the recommended tool for students.
  • OneDrive is part of Office 365 that all faculty, staff and students can access.
  • Includes access to Microsoft Word, Excel, PowerPoint, OneNote and Outlook email.

  • Videos: upload video files (ex: mp4, wmv files) to OneDrive then share the link in the Blackboard assignment.
  • Voiceover PowerPoint: Record using Zoom or convert .ppt or pptx file to a video, upload the video to OneDrive, then share the link with others.

Faculty may use OneDrive or Panopto.

For help, contact the IT Help Desk:, 262-243-4357.

  • Panopto use is primarily for faculty. Students will use Panopto only if their instructor has enabled a Panopto Assignment in their Blackboard course.
  • Panopto is a video capture technology.
  • Some classrooms are equipped with Panopto for live lecture capture.
  • Faculty can use their laptop to record screen capture or voice over PowerPoint.
  • Faculty can upload .mp4 video files recorded with other software such as Zoom.
  • If used in a Blackboard course, students can record a screen capture or voiceover PowerPoint in Panopto then upload directly to a Blackboard Assignment (“drop box”).

  • Record screen captures or voiceover PowerPoints directly in Panopto.
  • Upload Zoom recordings to Panopto for long term storage and sharing (more than 180 days).
  • Add a Panopto assignment in Blackboard if you want students to make a recording in Panopto as part of an assignment.


  • If your instructor created a Panopto assignment, instructions for creating a Panopto video will be included with the assignment in Blackboard.

For help, contact the IT Help Desk:, 262-243-4357.

  • A third-party video recording and storage platform.
  • Content uploaded to YouTube becomes the intellectual property of YouTube.
  • The Online Instructional Design Team manages a CUWAA YouTube account for online courses.
  • Uploading videos to YouTube and sharing link, if user is comfortable using YouTube.
  • For online courses, faculty will work with the instructional designer to determine the best storage method for large files.


Downloadable Guide:

Respondus 4.0 Test Builder

Respondus 4.0 Test Builder 

Tuesday January 17, 2:00 – 3:00 pm Central/3:00 – 4:00 pm Eastern via Zoom 

Led by Susan Gallanis 

Respondus 4.0 Test Builder software is available to CUAA faculty to create and manage tests offline. Tests can be printed to paper or published to Blackboard. During this session participants will learn how to retrieve a Blackboard exam and convert it to an MS Word document. We will also demonstrate how to import test questions from an MS Word document into Respondus, then upload to your Blackboard course. 

Session Recording


Questions Answered:

  1. Can the question type Fill in Multiple Blanks be formatted on a document for import into Respondus 4.0? Yes. They question type is FMB and is included in the Word template.
  2. Can feedback be added when converting a Blackboard test to a Word document? Yes. The example I used during the session was only the Test, so providing feedback to answers isn’t applicable. If you wanted to convert a Blackboard test to an Exam WITH answers, the feedback option in the Respondus settings appears. See screenshot below.
  3. How are images formatted on a document for import into Respondus 4.0? For Word documents, you can just add the image to the document. For .txt documents do the following:
    1. First, be sure the images are in gif, jpg, or jpeg format and are contained in a separate folder.
    2. Then place the following tag at each place where an image should appear: [ img: “filename.jpg” ] . The word “filename.jpg” should be replaced with the actual file name. Example: 3) The interferometer, shown here [img: “interferometer.jpg”], was used by which of the following scientists?


New and Returning Faculty Development Day 2023: Blackboard Tests and Respondus LockDown Browser

Below are session recording and materials for this program held on January 11, 2023.



New and Returning Faculty Development Day 2023: Blackboard Basics

Below is session recording and resources for this session on January 11, 2023.

Learn how to add content, Blackboard Assignments (“dropboxes”) and set up the gradebook for a Spring course! This is an ideal session for faculty new to using Blackboard. Session is for those who set up their own Blackboard courses. 



Find Your Course on Blackboard

With the revised My Institution page on Blackboard (July 2022), how instructors find/see their courses on Blackboard has changed. Follow the tips below:

  • If the course has a start date that’s set in the future, it shows up under Upcoming Courses as Private (you have access as instructor, students do not). Once the start date passes, the course will open and automatically move to Current Courses. You can access Upcoming Courses by clicking either the term drop down or the Upcoming Courses link.

Upcoming Courses is located on the upper right corner; Current Courses is located in the middle, with a drop down menu option.

Note: Courses that are manually opened by instructors (no start date set) show up in Current Courses as Private.

Blackboard: Updated My Institution Page July 2022

Beginning July 2022 when you log into Blackboard, you’ll see an updated layout on the My Institution Page.

The main changes you see will include: Tabs along the left side instead of across the top; easy to use view for activities and grades; the Communities tab will be labeled as Organizations; and a more streamlined way to view your courses by term.

All of these changes contribute to higher usability and accessibility across various devices.  This update will not change the look of your courses.

Here’s a preview of the new look: My Institution Look July 2022

If you have questions about the new look, contact the IT Help Desk at 262-243-4357 or

Blackboard Discussion Boards and Group Discussion Boards 1-21-2022